Hotel Minibar Management App
Replace Your Paper Checklist
Still managing minibars with paper, spreadsheets, and manual PMS charge posting? MinibarFlow replaces all of it — stock tracking, trolley loading, room checks, DLC expiry, billing digest, guest preferences, and real-time reports. Same workflow, just faster and fully digital.
Everything your paper checklist can't do
Scroll to explore each feature — the app updates in real time.
Manager Dashboard
Your hotel's entire minibar operation at a glance. Room coverage, attention alerts, occupied rooms, expected arrivals, and daily billing digest.
Select Your Area
Choose which areas to cover — specific buildings and floors, or all rooms. The app adapts to your hotel's layout.
Pick Your Trolley
Choose an available trolley, see what needs loading. The app recommends one based on your room count.
Trolley Loading
Load from office stock with DLC tracking. See what's needed vs available. One tap to load all missing items.
Room Rounds
Live progress on rooms checked and rooms to refill. Guest preferences, DND flags, replacement alerts, area filters — all at a glance.
Tap-Based Room Checks
No scanning. Tap consumed items, confirm restock — done. Guest preference exclusions handled automatically. Product images for instant ID. Under 2 minutes.
Stock & DLC Tracking
Office, trolley, minibar stock in real time. FIFO expiry tracking. Expired items flagged instantly. Expiration report with replacement flag system.
Room Dashboard
Every room with its status — restocking needed, expired products, ready rooms. Filter by building, floor, or status.
Reports & Analytics
Daily billing digest, consumption trends, employee activity monitoring, trolley discrepancy alerts, expiration reports, shift history. Data, not gut feeling.
How it works
A streamlined daily workflow designed for speed and accuracy.
Start Your Shift
Select your area and trolley, load from office stock. Expiry dates tracked automatically with FIFO. Guest preferences and replacement flags ready before you start.
Check Rooms
See your assigned rooms with priority badges. Tap to record consumptions and restock. Guest exclusions handled automatically. No scanning. Under 2 minutes per room.
End of Shift
Reconcile your trolley, report discrepancies. Managers get real-time reports — daily billing digest, consumption trends, employee activity, and push notifications.
Why hotels switch from paper to MinibarFlow
Built by a hotel professional who managed minibars with paper — and knew there had to be a better way.
Reduce Expired Products
FIFO tracking and expiry alerts. Always use oldest stock first.
Save Time Per Room
Tap-based. No scanning. Checks in under 2 minutes.
Capture Every Consumption
Accurate recording means accurate guest billing. No lost revenue.
Works Offline
Full functionality without internet. Syncs when connectivity returns.
Guest Preferences
Dietary exclusions and allergies per guest. Automatic product removal from minibars. Staff alerted before room check.
Accountability & Billing
Every action logged. Daily billing digest for charge posting. End-of-shift reconciliation catches discrepancies.
GDPR Compliant by Design
Automated guest data anonymization. European hosting. Encryption at rest and in transit. Swiss data protection standards.
Photo Verification
Before/after photos for remote manager verification. Configurable per room type.
And this is just the beginning
MinibarFlow is built to grow with your hotel.
Complete Workflow
Stock tracking, trolley management, tap-based room checks, FIFO expiry tracking, guest preferences, daily billing digest, 6 report types, push notifications, GDPR-automated compliance. Fully offline.
PMS Integration
Automatic sync with Oracle Opera and Mews. Auto room status from reservations. Direct billing to guest folio. Check-out verification alerts.
AI & Predictive
AI photo analysis detects missing items automatically. Predictive stock ordering based on consumption patterns and occupancy forecasts.
Ready to ditch the paper checklist?
Try MinibarFlow free for 3 months. Full access, no commitment.
Start Your Free Pilot