Built on the hotel floor,
not in an office.
MinibarFlow was born from years of real minibar operations — paper checklists, missed charges, expired stock. We built the tool we always needed.
Paper checklists are costing hotels thousands
Hotels manage minibars with paper forms, manual PMS charge posting, and Excel spreadsheets. Products expire unnoticed. Consumptions go unrecorded. Staff spend 3-5 minutes per room on a process that should take under 2.
The result: excessive labor costs, zero visibility for managers, and a process that gets harder as staffing shortages grow across the hospitality industry.
Same workflow, better tools
MinibarFlow follows the exact same process your team already uses — office stock, trolley loading, room checks, restocking — but replaces paper with taps on a mobile app.
Everything is tracked automatically. Expiry dates follow every product from office to minibar. Guest preferences are enforced automatically. Daily billing digest replaces manual charge compilation. Managers get real-time visibility with push notifications and 6 report types. And it works fully offline.
No new process to learn. Same routine, just faster, accurate, and fully digital. GDPR compliance is automated — guest data anonymized after billing retention.
The journey
From hotel floors to a product used by real teams.
The spark
Managing minibars with paper checklists. Seeing the waste, errors, and time lost every single day.
Building the MVP
React Native + Firebase. 5 sprints, 45 user stories. Stock tracking, trolley management, room checks, DLC expiry, reports, guest preferences — the complete minibar workflow.
Launch & first pilots
Cloud functions for automated compliance. Daily billing digest. Security monitoring. Free pilot program with hotels — proving ROI with real teams.
PMS & AI
Oracle Opera & Mews integration for auto-billing and room status sync. AI photo analysis for automated minibar verification. Predictive stock ordering.
What drives us
Our principles shape every feature we build.
Speed First
Every feature minimizes taps and actions. If a workflow takes too long, we redesign it.
Built for the Floor
Designed for housekeeping staff in the field, not managers behind desks.
Full Traceability
Every product movement tracked from receiving to guest consumption.
Continuous Improvement
Every update driven by real operational feedback from hotel partners.
Built from experience,
not assumptions
MinibarFlow was created by a hospitality professional who spent years managing minibars on hotel floors. After seeing the same problems repeat across properties — expired products, missed consumptions, hours wasted on paper — the idea became clear: the workflow doesn't need to change, just the tools.
Every feature comes from real operational experience. No guesswork, no bloated features hotels don't need. Just the tools your team uses every day, made faster and more accurate.
Want to see it in action?
Try MinibarFlow free for 3 months. Full access, no commitment.
Start Your Free Pilot